Sales Admin Position
About the role
Executive Sales Assistant & Appointment Setter to the CEO Are you the hyper-organized, detail-obsessed professional who can keep a fast-moving visionary on track? We are looking for an exceptional Executive Sales Assistant and Appointment Setter based in Colombia to act as the ultimate "right hand" to a high-energy, high-dominance CEO. He is a phenomenal B2B rainmaker, but he moves at lightning speed—which means he needs a proactive operational anchor to catch the details, manage the systems, and ensure nothing falls through the cracks. If you thrive on bringing order to chaos, securing high-level meetings, and driving business growth behind the scenes, this is your opportunity to become the co-pilot to a thriving enterprise. What You Will Do As the central hub of our sales and executive operations, you will blend the responsibilities of an entry-level sales representative, marketing coordinator, and executive assistant. Your primary mission is to keep the CEO focused on closing deals while you handle the rest. Lead Generation & Outreach: Actively cold and warm call leads within our system to generate interest, qualify prospects, and build a robust pipeline. Calendar & Meeting Management: Ruthlessly manage the CEO’s schedule, setting up critical B2B customer meetings and ensuring he is fully prepared and on time. CRM Optimization: Take complete ownership of the CRM. You will organize, optimize, and maintain the database so every lead is tracked and actionable. Marketing Automation: Design, build, and launch effective email drip campaigns to continuously nurture potential clients. Flawless Follow-Up: Execute meticulous post-meeting follow-ups, ensuring clients receive immediate communication and top-tier service. Sales Support & Documentation: Draft, organize, and deliver professional proposals to prospective clients, while handling the essential paperwork and administrative details the CEO simply does not have the bandwidth to manage. What We Are Looking For Bilingual Excellence: Fully fluent in English (written and spoken) with exceptional, professional communication skills. Relevant Experience: Proven background in B2B appointment setting, inside sales, CRM management, or serving as an Executive Assistant to a high-level executive. Personality Match: You possess a thick skin and thrive when partnering with strong, Type-A personalities. High-energy environments do not fluster you; they motivate you. Detail Obsession: You are a natural integrator. You love systems, checklists, and making absolutely sure every single detail is perfect. You step in where visionaries drop off. Tech Fluency: Highly comfortable navigating complex CRMs, setting up marketing automations, and seamlessly managing digital calendars. Proactive Problem Solving: You never wait to be told what to do. You anticipate the CEO’s needs, identify gaps in the process, and solve problems before they even occur. About the Employer & Your Recruiting Partner Who are you actually working for? The client is People First Employment, a premier staffing agency based out of Ontario, California. They are a fast-paced, relationship-driven company dedicated to connecting top talent with incredible opportunities. The CEO, Nef Torres, is the driving force behind their B2B success, and you will be his direct counterpart. This role is represented by ScaleHouse Talent. We are the specialized recruiting engine behind the fastest-growing service companies in America. We are their growth partner, focused on one thing: High-Performance Alignment. Our clients hire us to find the industry's top producers. We work exclusively with brands that offer stability, growth, and top-tier compensation. When you interview with ScaleHouse, you aren't just applying for a job; you are being fast-tracked to the decision-makers at leading organizations.
Required skills
english, problem solving skills, SALES, CUSTOMER SERVICE